Examinations

Examinations

It is the aim of Judgemeadow Community College to make the examination experience as stress-free and successful as possible for all candidates.

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We hope this information will prove helpful for students and parents as you prepare to take your examinations. It includes details of the examination regulations and procedures to follow in the event of any problems occurring.

The awarding bodies (or examination boards) set down strict rules which must be followed for the conduct of examinations and Judgemeadow Community College is required to follow them precisely.  You should, therefore, please pay particular attention to the Notice to Candidates. 

Some of the questions you may have are answered at the end of this article (see: Frequently Asked Questions).  If there is anything you do not understand or any question that has not been addressed, PLEASE ASK.

If you or your parents have any queries or need help or advice at any time before, during or after the examinations please contact:

The Examinations Office - Mrs Sawford 

The school telephone number is: 0116 241 1920

 

Before the Examinations

Examination Boards

The College uses the following Examination Boards: AQA, Edexcel, OCR and WJEC.

 

Statements of Entry

All Candidates receive a statement of entry from school indicating the subjects they are being entered for and the levels of entry, where applicable. Please check that these are correct. Some subjects only have one tier of entry, some have Foundation or Higher tiers and Mathematics has Foundation, Intermediate and Higher tiers. If you think something is wrong see your subject teacher in the first instance and ask them to inform the exams office of the change in writing. 

Particularly check that all personal details (date of birth, spelling of names) are accurate as these will appear on certificates and it may be difficult to change them once certificates are awarded.

 

Candidate Name 

Candidates are entered under the name format of First Name + One middle initial + (Legal) Surname, e.g. Adam J. Smith.

 

Candidate Number

Each candidate has a four-digit candidate number. This is the number that should be entered on all examination papers.  It will appear next to your name on seating plans, examination registers and the card on your allocated desk in the exam room.  Candidates are seated in number order  so you can use this to find your place.  Please learn it.

 

Timetables 

If you have a clash of examinations please see the Exams Office as soon as possible to clarify your arrangements.  You will normally take one exam, have a short supervised break and then take your 2nd exam.  If your break is over lunchtime you will need to bring a packed lunch.  You will not be allowed to use a mobile phone during this time and if you need to go to the toilet you will be escorted by staff.

Contact Numbers

Please check that college has at least one up-to-date contact number for you.

 

Equipment

Make sure you have all the correct equipment before your examinations.  Check the regulations in the Notice to Candidates and the information on the following pages.

 

During the Examinations

Examination Regulations

A copy of the “Notice to Candidates”, which is issued jointly by all the Examining Boards, is on the website.  All candidates must read this carefully and note that to break any of the examination rules or regulations could lead to disqualification from all subjects.  The school must report any breaking of regulations to the examination board.

 

Attendance at Examinations

Candidates are responsible for checking their own timetable and arriving at school on the correct day and time, properly dressed in school uniform and equipped.  Candidates must arrive at least 15 minutes prior to the start time of their examination. 

Candidates who arrive late for an examination may still be admitted but no later than 30 minutes after the published start time.  We cannot guarantee you will be given any time lost.  If special consideration applies then you must speak to the Examinations Officer (see Absence from Examinations). 

School uniform must be worn for all examinations. Coats, jackets, scarves etc will not be allowed in the examination rooms.

All items of equipment, pens, pencils, mathematical instruments, etc. should be visible to the invigilators at all times. You must either use a transparent pencil case or clear plastic bag

Pens must be black ink or ballpoint only. No erasable, correction. No erasable, correction pens or fluid are allowed. 
For Mathematics, and Science exams students should make sure their calculators conform to the examination regulations and please check that the batteries are new. If in doubt, check with your teacher. Covers must be removed and placed under your desk.  

We do not guarantee to have spare equipment for you and cannot supply calculators unless yours stops working during the exam.  They cannot be shared between students. 

Please make sure that any watch alarms are turned off. 

Do not attempt to communicate with or distract other candidates. 

Examination regulations are very strict regarding items that may be taken into the examination room.  If you break these rules you may be disqualified from the examination. 

    • Mobile telephones and other electronic devices may be switched off and handed in as you enter the examination room. If a mobile phone (or any other type of electronic communication or storage device) is found in your possession during an examination (even if it is turned off) it will be taken from you and a report made to the appropriate exam board. No exceptions can be made. 
    • No food or drink is allowed in the examination rooms, except for water in a clear bottle with the label removed. 
    • Please do not write on examination desks.  This is regarded as vandalism and appropriate action will be taken. 
    • Do not draw graffiti or write offensive comments on examination papers – if you do the examination board may refuse to accept your paper.
    • Listen carefully to instructions and notices read out by the invigilators – there may be amendments to the exam paper that you need to know about. 
    • Check you have the correct question paper – check the subject, paper and tier of entry at the start of the examination. 
    • Read all instructions carefully and number your answers clearly. 
    • Candidates will not be allowed to leave an examination room early.  If you have finished the paper use any time remaining to check over your answers and that you have completed your details correctly. 
    • At the end of the examination all work must be handed in – remember to cross out any rough work.  If you have used more than one answer book or loose sheets of paper ask for a tag to fasten them together in the correct order. Ensure that you have written your name, candidate number and centre number on all additional sheets. 
    • Invigilators will collect your exam papers before you leave the room. Absolute silence must be maintained during this time.  Remember you are still under examination conditions until you have left the room. 
    • Question papers, answer booklets and additional paper must NOT be taken from the exam room. 
    • Remain seated in silence until told to leave the examination room.  Please leave the room in silence and show consideration for other candidates who may still be working. 
    • If the fire alarm sounds during an examination the examination invigilators will tell you what to do.  Don’t panic.  If you have to evacuate the room you will be asked to leave in silence and in the order in which you are sitting.  You will be escorted to a designated assembly point.  Leave everything on your desk.  You must not attempt to communicate with anyone else during the evacuation.  When you return to the exam room do not start writing until the invigilator tells you to.  You will be allowed the full working time for the examination and a report will be sent to the awarding body detailing the incident.

 

Invigilators

The school employs invigilators to conduct the examinations.  Students are expected to behave in a respectful manner towards all invigilators and follow their instructions at all times.

Subject specialist teachers will normally be present at the start of an examination only.

Invigilators are in the examination rooms to supervise the conduct of the examination.  They will distribute and collect the examination papers, tell candidates when to start and finish the examination, hand out extra writing paper if required and deal with any problems that occur during the examination, for example if a candidate is feeling ill.

Please note that invigilators cannot discuss the examination paper with you or explain the questions.

Pupils who are disruptive or behave in an unacceptable manner will be removed from the examination room.

 

Absence from Examinations 

If you experience difficulties during the examination period (e.g. illness, injury, personal problems) please inform school at the earliest possible point so we can help or advise you.

Only in ‘exceptional circumstances’ are candidates allowed special consideration for absence from any part of an examination.  It is essential that medical or other appropriate evidence is obtained on the day by the candidate/parent and given to the Examination Officer without delay in all cases where an application is to be made. A self-certification form (JCQ/ME Form 14) is available on the website or can be obtained from school which can be countersigned by your doctor or nurse.

For the award of a grade by special consideration, where a student misses part of an examination through illness or personal misfortune, a minimum of 35% of the examination (including coursework) must be completed. 

Parents and candidates are reminded that the school will require payment of entry fees should a candidate fail to attend an examination without good reason and without informing the school.  Failure to pay may result in your examination results being withheld.

Please note that misreading the timetable will not be accepted as a satisfactory explanation of absence.

It is sensible to make your own calendar of revision and actual exams.  Get another member of the family or a friend to double check that you have not made a mistake!


After the Examinations

Notification of Results

Results will be available for collection on the third or fourth Thursday in August.

If you wish any other person (including family members) to collect your results on your behalf, you must give your written authorisation to them to bring in and they must bring photo identification.

Candidates who do not collect their results on results day will be able to collect them from the college between 9am & 3pm during the new academic year. 

No results will be given out by telephone under any circumstances.
 

After Your Results

If you need post-results advice, staff will be available on Results Day.  

Presentation of Certificates

The date for collection of certificates will be given out with your results.  After this date you will be able to collect certificates from college between 9am & 3pm during the academic year.  Again if you wish any other person (including family members) to collect your results on your behalf, you must give your written authorisation to them to bring in and they must bring photo identification.

Certificates are only retained in College for 3 years.

Examination boards will not reproduce certificates and they charge per subject for letters confirming results.  Please look after your certificates carefully they are the only proof of your grades accepted by employers, colleges & universities.

 

Frequently Asked Questions

Some of the questions you may have are addressed below with answers to each question.

If there is anything else you need, please do not hesitate to contact us.

The school will re-schedule papers internally (on the same day) where there is a clash of subjects.  If you have a clash of units up to 3 hours in time you will sit one paper after another.  If sitting two or more papers takes you over 3 hours, candidates will normally sit one paper then have a break during which they will be supervised and must not have any communication with other candidates.  They will then sit the second subject paper.  Please confirm your own arrangements with the Exams Office and not what others in your class are doing, they may not have the same clash as you.  It may be necessary for you to bring a packed lunch if you have exams in the morning and afternoon as you will have to remain in isolation until both examinations are completed.   

Invigilators will ask you to check before the exam starts.  If you think something is wrong put your hand up and tell the invigilator immediately.

Candidate Numbers are printed on seating lists, which are displayed on the exam notice board, and on attendance registers.  It will also be on your card on your desk. Invigilators will be able to help you find your number.

The Centre Number is 25228.  It will be clearly displayed in the examination rooms.

Inform college at the earliest possible point so we can help or advise you.  In the case of an accident that means you are unable to write it may be possible to provide you with a scribe to write your answers but we will need as much prior notice as possible.

You may need to obtain medical evidence (from your GP or hospital) if you wish the college to make an appeal for Special Consideration on your behalf (see below).

Special Consideration is an adjustment to the marks or grades of a candidate who is eligible for consideration.  The allowance for Special Consideration is from 0% (consideration given but addition of marks considered inappropriate) to 5% (reserved for exceptional cases).  Parents should be aware that any adjustment is likely to be small and no feedback is ever provided.  Candidates will only be eligible for Special Consideration if they have been fully prepared and covered the whole course but performance in the examination or in the production of coursework is affected by adverse circumstances beyond their control.  Examples or such circumstances may be illness, accident, injury, bereavement or domestic crisis.  The Examination Officer must be informed immediately, so that the necessary paperwork can be completed (within 7 days of the last exam session for each subject) and the candidate will be required to provide evidence to support such an application.

Put your hand up and an Invigilator will assist you.  You should inform an invigilator if you feel ill before or during an exam and you feel this may have affected your performance.

Provided you are not more than 1/2hr hour late, it may still be possible for you to sit the examination.  You should get to school as quickly as possible and report to the main office.  You must not enter an examination room without permission after an examination has begun.  It may not be possible to allow you any extra time if you start the examination late.  If at all possible please letthe school know that you are on your way but will be late. Please ensure that you allow enough time to get to school so that if you are delayed (e.g. through transport problems) you will still arrive on time.

No. Timetables are regulated by the exam boards and you must attend on the given date and time.

YES – You may be refused entry to the examination room if you are not in uniform.

    • For most exams you should bring at least 2 pens (black ink only).
    • For Science Modules you need 2 x HB pencils.
    • For Mathematics 3B pencils must be used for diagrammatic work.
    • For some exams you will need a calculator (Maths/Science/Business Studies), a 30cm ruler (marked with cm and mm), pencil sharpener and rubber, compasses, protractor, coloured pencil crayons (not gel pens), set texts (e.g. for English Literature).

You are responsible for providing your own equipment for examinations.  You must not attempt to borrow equipment from another candidate during the examination.

Only material that is listed on question papers (e.g. an anthology) is permitted in the examination room and students who are found to have any material with them that is not allowed will be reported to the appropriate examinations board.  In such circumstances, a student would normally be disqualified from the paper or the subject concerned.
Bags and coats and any other items not permitted under examination regulations must be left in your locker or with your form tutor.  You should not bring any valuables into school with you when you attend for an examination. 

If you must bring a mobile phone this should be handed in as you enter the exam room.  The college cannot accept responsibility for any valuables including mobile phones which are left in lockers or bags.

No food or drink is allowed in the exam room. Except for a clear bottle of water with the label removed.

Being in possession of a mobile ‘phone (or any other electronic communication device, e.g. ipod, headphones) is regarded as cheating and is subject to severe penalty from the awarding bodies: 

The minimum penalties are as follows:Device found on you and turned ON  - disqualification for the entire subject award. Device found on you and turned OFF  disqualification from the specific paper you are sitting at the time. Phone rings during the exam wherever it is in the room the exam board must be informed and you will be disqualified from all papers for the subject (including any already taken).

The length of the examination is shown in minutes on your individual timetable under the heading ‘duration’.  Invigilators will tell you when to start and finish the exam.  They will write the finish time of the exam on a flip chart or board at the front of the exam room.  There will be a clock in all examination rooms.

No.

It is not the college’s policy to allow candidates to leave the exam room early, as this is disruptive to other candidates.  A candidate may not leave the examination room without the permission of the Invigilators.

The examination invigilators will tell you what to do.  If you have to evacuate the room leave everything on your desk and leave the room in silence. You must not attempt to communicate with any other candidates during the evacuation.

If it is absolutely necessary. You will be escorted by an Invigilator and will not be allowed any extra time.

Pupils who have examinations in both morning and afternoon sessions must bring a packed lunch.

The details on your Statement of Entry will be used when certificates are printed.  If the name or date of birth on your certificates does not match your birth certificate it could cause you problems if you are asked to show your certificates to a potential employer for college/university at some time in the future.  You should also check that the subjects and tiers of entry you are entered for are correct and that no subjects are missing.

Some students receive an allowance of 25% extra time.  Where possible such candidates will be seated in a separate room or together to minimize disturbance from other candidates who finish earlier.  The invigilators will include the additional time when they display the finishing time of your exam on the board.

Teaching staff will be available to advise you on results day. If you feel strongly that it is necessary to make an enquiry about your result you should first consult the Head of Subject to obtain their advice as to the advisability of requesting a re-mark.  You should be aware that your mark could go down as well as up or even stay the same. The examination boards make a charge for this service, which last year was £60.

 

Useful Information

Documents
Warning to Candidates
Notice to Candidates
Exams - Why Can't We?
Self Certification for Candidates who have missed an Examination